Meeting Cost Calculator
Free toolEnter the number of attendees, their average annual salary (or a direct hourly rate), and the meeting duration to see what it really costs, and what it would cost if repeated weekly or monthly.
Meeting details
The hourly cost is calculated by dividing the annual salary by 1,760 working hours per year (220 days × 8 hours), not by the ~2,080 hours in a calendar year at 40h/week.
Meeting cost
- If repeated weekly (per year):
- If repeated monthly (per year):
How to use it
- Enter the number of attendees and their average gross annual salary.
- Set the length of the meeting.
- Read the cost of that meeting and its projection if it repeats weekly or monthly.
What it works out and how
Each attendee's hourly cost is the annual salary divided by 1,760 hours, which is 220 working days of 8 hours. That value is multiplied by the attendees and the duration. If the meeting recurs, the cost is projected over a year by multiplying by 52 if weekly or by 12 if monthly. Six people on a 35,000 salary for one hour: about 119.
Frequently asked questions
Does salary reflect the real cost to the company?
Not entirely. The company pays more through payroll taxes and overheads; multiply by 1.3 or 1.4 for a figure closer to total cost.
What is the point of knowing the cost?
To decide sensibly who needs to attend, how long it should last and whether a written message would do the same job.
Does it count time lost around the meeting?
No. Context switching before and after adds a cost this figure does not capture.